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Top Questions to Ask Your Vendors When Planning an Event in Lake Geneva

I’ve worked in Lake Geneva for five years and been a balloon decorator for much longer, so I’ve seen my fair share of celebrations. When planning an event, asking the right questions can make all the difference. Here are five crucial questions to ask your vendors:



1. Payment Terms

Understanding the payment terms is essential for budgeting and financial planning. Ask your vendor:

- What is the total cost of their services?

- What payment methods do they accept?

- Is a deposit required, and if so, how much?

- When is the final payment due?

- Are there any additional fees that might come up?

Having clear payment terms helps prevent unexpected costs and ensures you can plan your finances accordingly.


2. Cancellation Policy

Life is unpredictable, and sometimes events need to be rescheduled or canceled. It’s important to know:

- What is the vendor’s cancellation policy?

- Are there any fees associated with canceling or rescheduling?

- How much notice is required for a cancellation?

- Is the deposit refundable if you cancel?

Understanding the cancellation policy can save you from unexpected penalties and provide peace of mind.


3. Other Vendor Referrals

Good vendors often work with other reputable professionals. Ask:

- Can they recommend other vendors for services you need (e.g., catering, photography, entertainment)?

- Have they worked with these vendors before?

- Are there any package deals if you use their recommended vendors?

Referrals can streamline your planning process and ensure you work with trusted professionals.


4. Have You Worked at My Venue Before?

Experience with your specific venue can be a huge advantage. Here are some of favorite venues in Lake Geneva.

Inquire:

- Have they worked at your venue before?

- Can they provide photos or references from previous events at the same location?

- Are they familiar with the venue’s layout, rules, and restrictions?

- Do they have a good relationship with the venue staff?

- Are there any logistical considerations specific to your venue that they can help with?

Vendors with venue experience can navigate setup and takedown more efficiently and anticipate potential issues.


5. What Is the Setup and Takedown Window?

Timing is crucial for event setup and takedown. Ask your vendor:

- How long will they need for setup and takedown?

- What are their specific setup and takedown times?

- Do they require access to the venue at specific times?

- Will they handle all setup and takedown, or do you need to provide assistance?


Understanding these details ensures a smooth event day and prevents any last-minute surprises.


Lucky for you, Lake Geneva is filled with talented vendors, familiar with most of our beautiful local venues. We are always happy to provide suggestions and ideas, even if you aren’t booking with us. 


Follow us on Instagram to see behind the scenes at some of our favorite local events!


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